Creating your Admin Profile

First off, we need to setup the first school admin.

When you sign in, you will arrive at this screen shown on the side. This is what every other user of this app will be using. Because you are the first admin, go ahead and tap on the One Time Passcode button

Fill out the form here by putting in your full name, the short name of the school e.g. Oakly, and put in the one time passcode you received from Half Cirqle.

Once you have finished, click Done and let it load your school.

After the school has loaded, the app will send you to the admin interface which allows you to do common tasks such as add new student data, or change school settings.

Tap on School Settings first so that we can set up the name and policies of your school.

Put in your full School Name and set up the tardy policy in the bottom section. This will set up how many tardies is one detention.

We will come back to the Semester Tag section after uploading the data

Uploading Data

Now that we have setup the name of the school, we need to put the student data into the App’s Servers. To do this, tap on Upload Data in the Admin interface.

Here you have multiple choices of data to upload. All of them follow the same process so the directions will be shown for uploading Student Information.

You will need CSV files of all of your student information that have the all of the information in columns. Please ask for help from a IT technician from your district for assistance.

Once you have created the CSV file, you will need to send it to your phone. If you are running iOS 13, you can plug in a flash drive into your phone and get the files from there.

If you are unable to plug in a flash drive, you may connect your phone to a computer and use iTunes to transfer files into OwlWatch through the File Sharing feature.

Otherwise, you may choose to email yourself the files to whatever email you have saved on your phone’s mail app. When you get the email, tap on the file and tap on the share button which is a box with an arrow pointing up.

Find the button that says save to files and navigate to On your Phone > Truancy. Save the file here.

On the app, tap on Student Information button. This will open a file dialog for you to choose where the CSV file is. Look for your student demographics file and open it.

This screen is meant to help you match your data with the data required in the app. Tap on the first option and it will open up a new screen that shows you all of the columns on your CSV file.

Match each column that the app needs in the “Setup Data” section to the columns in your data file. A preview of your file is provided to help with this process.

If the columns do not match please make sure that your CSV file is properly formatted

Once you are done matching all of the required fields, simply hit the upload button and wait for the upload to complete. Repeat these steps for the schedule and contacts.

Once all of the data has been uploaded you can go back to the welcome screen where you will get a prompt to synchronize the new data to the app.